Opineko for Dental Practices

Help your dental practice collect more Google reviews after every appointment. QR codes in the office, private feedback for unhappy patients.

72% of patients use online reviews as the first step to finding a new dentist

PatientPop Patient Perspective Survey, 2023

Challenges Dental Practices Face with Reviews

Patients forget to leave reviews after their appointment

By the time a patient gets home, the motivation to write a review has faded. Dental practices lose dozens of potential five-star reviews every month simply because there is no prompt at the right moment.

Negative reviews about wait times or billing damage credibility

Even one detailed negative review about a billing dispute or long wait can deter new patients from booking. These complaints are often resolvable but become permanent once posted publicly.

HIPAA concerns make staff hesitant to follow up on reviews

Front desk teams worry about violating patient privacy when responding to or soliciting reviews. This hesitation means the practice stays silent while competitors actively build their online reputation.

How Opineko Solves Each Problem

Capture reviews at checkout while the experience is fresh

A QR code at the front desk or on the appointment summary card prompts patients to leave a review before they leave the office. Timing is everything, and checkout is the highest-intent moment.

Route billing and service complaints to your team privately

Opineko's sentiment gate directs unhappy patients to a private form. Your office manager can resolve a billing issue or scheduling complaint before it becomes a public review that scares off new patients.

No patient data is collected or stored by Opineko

Opineko does not ask for or store protected health information. Patients voluntarily scan a QR code and choose to leave a review, which keeps the entire workflow outside of HIPAA scope.

Best Review Platforms for Dental Practices

Review Strategy for Dental Practices

Dental practices operate in one of the most review-sensitive healthcare verticals. Patients choosing a new dentist face a high-trust decision — they are selecting someone who will work inside their mouth — and online reviews serve as the primary trust signal. A dental practice with 50 or more Google reviews and a 4.7-star average communicates reliability and quality in a way that no amount of advertising can replicate.

The dental patient journey also creates natural review collection opportunities. Most practices have a structured checkout process where the patient schedules their next appointment, pays, and leaves. This 2-3 minute window is ideal for a QR code scan because the patient is stationary, has their phone accessible, and the positive experience is immediate. Practices that place QR codes at the checkout desk or hand patients a review card alongside their appointment reminder consistently outperform those that rely on post-visit emails.

Privacy is particularly important in healthcare. Patients may mention specific treatments or health concerns in their feedback, and routing sensitive feedback to a private channel rather than a public review platform protects both the patient and the practice. Review gating ensures that patients who had a negative experience — a long wait, unexpected costs, or discomfort — can communicate privately, giving the practice a chance to address the concern before it becomes a public complaint that prospective patients will read.

Where to Place QR Codes

1Front desk checkout counter
2Appointment reminder cards
3Waiting room signage
4Post-appointment email or SMS follow-up
5Treatment room wall signs
6Patient welcome packets

Frequently Asked Questions

Is it HIPAA-compliant to ask dental patients for reviews?

Yes. Asking for a review is not a disclosure of protected health information. Opineko does not collect or store any patient health data. The patient voluntarily chooses to scan a QR code and leave a review on a public platform.

Which review platform matters most for dentists?

Google is by far the most important for dental practices because the Google Business Profile appears directly in local search results and Maps. Healthgrades is a strong secondary platform for healthcare-specific searches.

How do I get more reviews without being pushy to patients?

The QR code approach is passive and low-pressure. Place a small sign at checkout that says something like 'Enjoyed your visit? Scan to let us know.' Patients who want to leave a review will, and those who do not can simply walk past.

Can I respond to negative reviews about my dental practice?

You can and should respond to negative reviews, but keep responses professional and never reference specific treatments or patient details. Opineko helps reduce the number of public negative reviews in the first place by offering a private feedback channel.

How many reviews does a dental practice need to rank well on Google?

Practices in competitive metro areas typically need 50 or more Google reviews with a 4.5-plus star average to appear in the local map pack. In smaller markets, 20 to 30 reviews can be enough to outrank competitors.

Related Resources

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